Administrative Associate

Administrative Associate
GavinHeath is partnering with a client in Broomfield, CO looking to add a Administrative Associate to their team. The role is a CONTRACT position.
Responsibilities :

• Make travel arrangements and reservations.
• Facilitate timely reimbursements for business-related expenses.
• Set-up and support meetings; keep minutes as necessary.
• Greet external visitors.
• Order catering for meetings.
• Make conference room reservations.
• Coordinate office moves for new and current team members.
• Manage office supplies, assist with branded merchandise orders, and facilitate recognition program orders.
• Provide support to operational activities, day-to-day needs, and special events as an integral part of the team.
• File and retrieve records, folders, and other materials. Assist in organizing materials and backups.
• Calendar scheduling for Marketing & Communications leadership, as needed.
• Interact appropriately with Marketing & Communications staff and others throughout the company to maintain a positive, productive, inclusive, and collaborative work environment.
• Establish and maintain effective working relationships with people at all levels, from support staff to executives, and be willing to contribute whenever needed in a collaborative manner.
• Work with sensitive and highly confidential information and maintain proper confidentiality.
• Represent organizational unit in understanding and working with administrative policies and procedures.
• Maintain a regular and predictable work schedule.
• This position provides direct administrative support to the Marketing & Communications leadership team and department team members, and reports to the Operations, Projects & Events Administrative Manager.
• Perform other duties as necessary.

Qualifications :

• High School diploma or equivalent plus 4 or more years of related experience.
• Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Must have advanced computer knowledge (Microsoft Office Applications) and higher-level administrative skills.
• Ability to work with considerable independence and as part of the team.
• Must have ability to work under pressure and handle multiple assignments concurrently.
• Demonstrated decision making based on knowledge of organization policies and procedures.
• Maintaining confidentiality concerning sensitive information is required.

GavinHeath is an equal opportunity employer. GavinHeath will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation and gender identity), national origin, disability, age, creed, ancestry, genetic information, or any other status protected under applicable federal, state, or local laws.