Do you want more than just another job? Are you ready to team up with an organization that values your contributions? Then Hired by Matrix is for you.
Working with some of the US' premier companies, we excel at connecting candidates with positive cultures and dynamic teams. We even go the extra mile with our signature Consultant Appreciation Program (CAP) to help them in their future job searches.
Hired by Matrix has provided talent solutions to enhance organizations' team capacities for over three decades. As a full-service search firm, we partner with companies across industries, including Financial Services, Fintech, Consumer Goods and Services, Security and Logistics, Pharmaceutical / Biotech, Technology, Automotive, Engineering, and Healthcare.
At-a-Glance: Are you ready to build your career by joining an international fire and alarm protection company If so, our client is hiring an Administrative Assistant.
What You'll Do: - Responsible for supporting the timely and accurate completion of all district administration.
- Duties related to payroll, prevailing wage, commission, purchase requests, fleet administration, district mobility devices, EH&S administration, reception/ phone coverage, performs collection related duties, and general administrative duties.
- Work in a collaborative atmosphere with management to support office functions and initiatives.
- Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures.
- Work with payroll and managers to ensure accurate payroll processing.
- Responsible for completing required documentation for prevailing wage compliance.
- Work with national EH&S Team to ensure safety policies are being adhered to at the district level.
- Provide backup support for administrative roles within the district including scheduling and reception.
- Work within the District team to provide support to any and all members to ensure the speedy and accurate completion of all team assignments.
- Responsible for working with corporations & providing necessary documentation as requested.
- Check completed work for errors or duplicate information, obtain further information for incomplete documents before submittal or completion of final product.
- Complete daily reports as requested.
- Other duties as assigned.
What You'll Bring: - High School Diploma or General Education Degree (GED).
- 1 to 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred.
- Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint).
- Must possess good decision-making skills, be very organized and detail oriented.
- Must have excellent oral and written communication.
- Ability to use discretion.
- Problem Solving and ability to escalate matters when needed.
- Data analysis and interpretation skills.
- Speed and accuracy with attention to detail.
- Dispatching and scheduling.
Position Type: Contract
Get in Touch: We want to hear from you. If you think you'd be a good match, submit your resume and reach out to Sparsh at to learn more.
Who We Are:Since 1986, Hired by Matrix, Inc. has improved our candidates' lives with exciting job opportunities that provide outstanding career advancement. Hired by Matrix offers our contract professionals competitive salaries, benefits after 60 days, and a 401k option with a company match after one year. Hired by Matrix is an Equal Opportunity Employer and proud to be certified as both a Woman-Owned Business Enterprise and a Woman-Owned Small Business.
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