Administrative Assistant

Administrative Assistant - Boston IVF - Waltham Center

With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy - and each day we cherish the bonds we form with our patients.

At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect.

Boston IVF is hiring for a full time Administrative Assistant for our Waltham Office Monday - Friday, 9:00am to 5:00pm.

Overview

The ideal candidate has experience in a medical setting, computer literacy and multitasking are essential. The position requires attention to detail, reliability and acute thoroughness. The ideal candidate would also possess the following skills or attributes:

Responsibilities include but are not limited to:

Scheduling appointments including obtaining demographic and insurance information

Instructing patients re; process for obtaining initial referral for new patient visit

Scheduling outside diagnostic testing

Entering information into electronic medical record system and billing system

Keeping physician's patient and meeting schedules

Ensuring correspondence is sent in a timely manner

Interacting with physician and nurse for prompt response to patients

May require floating to other offices

Other clerical duties as assigned

Job Requirements and Skills:

High School Diploma (minimum) College degree preferred

Minimum 3 years of administrative assistant experience required. Experience in a medical setting strongly preferred.

Intermediate to advanced expertise in Microsoft Word, Excel, Outlook, and Power point.

Understanding of insurance referral system

Flexibility

Excellent customer service skills

Good organizational and time management skills

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:
401(k)
401(k) matching
Dental insurance
Disability insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance
Healthcare setting:
Ambulatory surgery center
Clinic
Medical specialties:
Reproductive Endocrinology & Infertility
Schedule:
8 hour shift
Monday to Friday

Education:
High school or equivalent (Required)

Experience:
Customer service: 2 years (Required)
Medical terminology: 2 years (Required)
Computer skills: 2 years (Required)

Work Location: In person