Administrative Assistant

Administrative Assistant
CHS Middletown - Middletown, PA
Full-Time

The Center Administrative Assistant is excited to work for an organization whose mission is to support children and their families. The individual will be responsible for coordinating meetings and events, tracking tasks, and organizing communications and associated materials for the Center. The Administrative Assistant will ensure that events and communications remain on track and organized per the goals of the Center leadership team. This individual will provide administrative support to the Center Director and Center leadership team. Starting pay is in the range of $16.08 - $21.47 per hour, based on expertise.

Responsibilities:

Greeting and assisting visitors, staff, and families to CHS Harrisburg
Performing general clerical duties
Experience with Purchase Orders, Invoices, and Contracts
Coordinating internal and external meetings and managing staff appointments
Maintaining and organizing paper and electronic files/records and easily tracking up-to-date documents and audit trails
Working closely with the Center Director and leadership team on ad-hoc activities and administrative duties
Taking notes, organizing calendars, and managing internal office events
Coordinating, consolidating, and disseminating information
Drafting correspondences, creating reports, and PowerPoint presentations
Sorting and distributing internal mail and arranging outgoing mail
Ordering, maintaining, and coordinating supplies for CHS Center staff
Developing new office procedures including fiduciary processes
Troubleshooting and coordinating repairs to office equipment
Replying to general public inquiries through email, telephone, or in-person
Booking conference rooms/calls, hotel, and travel for senior team members at the Center
Providing office oversight and other duties as needed

Qualifications:

Bilingual (strongly preferred)
High School Diploma or equivalent
At least 3 years of experience in an administrative assistant role or similar (experience helping to launch a new office is preferred)
Demonstrated understanding of and ability to effectively work with low-income families
Comfortability with technology including MS Office Suite (Outlook, Word, Excel and PowerPoint) and/or willingness to learn
Excellent project management skills, including time management, organizational skills, ability to multi- task, and prioritize assigned tasks
Self-motivated, enthusiastic, and cares about working in a mission-focused organization
Willingness to be held accountable and receive feedback
Ability to lift 25 lbs., and be flexible with light physical activity such as opening filing cabinets and bending/standing as necessary
Ability to work in a fast-paced environment with changing priorities
Ability to proactively identify problems and implement solutions
U.S. work authorization and successful completion of pre-employment background checks and clearances
Commitment to the mission and values of CHS and MHS and demonstrated high degree of integrity as all CHS and MHS staff are considered to be role models for students
Who we are and what we're looking for

At CHS, we are leaders passionate about early childhood education and community betterment. Our work is driven by the desire to endow children with the resources for educational and physical well-being, while supporting and empowering their families. We listen to the needs of our diverse community and adapt to give everyone a voice. We hold each-other accountable for bringing our best and most authentic selves to school every day, creating an environment of mutual respect.

We strive to build a team of individuals that is passionate about our mission, brings in new creative ideas, and loves their work. If this sounds like you, we look forward to seeing your application.