Administrative Assistant III

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application: Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Required attachments are listed below on the posting. Your application will not be considered without the required attachments. Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at or call to be directed to the appropriate Recruiter. Job Description Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible. The College of Southern Nevada, West Charleston campus is recruiting for an Administrative Assistant III to work in the Nursing Department. Duties include, but are not limited to: Providing administrative support to the Director of Nursing, program directors, and faculty. Preparing faculty contracts; coordinating and assisting with processing newly hired faculty and program personnel. Preparing and maintaining budget documents. Supervising the Administrative Assistant II in the Nursing Department. Answering phones. Working with a variety of general office equipment. Utilizing various computer programs such as Workday, Word, Excel, PowerPoint, and MyCSN. Attending meetings and training at various campuses. Interacting with students, faculty, and administration. Maintaining accurate records and files. Managing and prioritizing job assignments. Ensuring work products meet established standards of quantity and quality. Other duties as assigned by Nursing Director for needs of the office, division, and institution. The ideal candidate should possess the following knowledge, skills, and abilities. Customer-service skills. Attention to detail, excellent planning, organization, and time management skills. Punctuality and reliability. Computer proficiency and in-depth knowledge of Microsoft Office platforms. Good communication skills. Ability to work independently and manage multiple deadlines. Problem-solving skills. Excellent interpersonal skills and office etiquette. Minimum Qualifications Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, spend authorizations and expense reports, and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Preferred Qualifications Experience with Workday, Peoplesoft, and MyCSN. Proficiency in Microsoft Office; specifically Word, Excel, and Outlook. Experience working in post-secondary setting. Experience working with diverse population. Experience using educational technology. Organizational and time management skills. Must possess superior written, oral, and interpersonal communication skills with a demonstrated dedication to customer service. Demonstrated problem solving skills. Experience working with a diverse/multicultural student body and/or workforce. Communication Skills: Proficient oral, reading, and written English, and bilingual in any other language. The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm, subject to flex based on organizational needs. Starting Salary Grade 27, Step 1 - $ 41,634.72 Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1. The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First. Exempt No Full-Time Equivalent 100.0% Required Attachment(s) To be considered for this position, please upload the following documents to your application: Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover letter Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting. NSHE - INTERNAL APPLICANTS PLEASE NOTE CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date. For more details on this position, please visit our website: My Career at CSN. CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit Posting Close Date 05/31/2024 Note to Applicant Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials. All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement. This position may require that a criminal background check be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. Schedules are subject to change based on organizational needs. CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.