Administrative Assistant II

BASIC FUNCTION:
Conducts intermediate level administrative support and technical assistance for various departments under general supervision.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)

• Equipment Management
o Manages rental equipment needs
o Coordinates equipment repairs
o Manages the vehicle fleet (e.g
repairs, registration, etc)
o Coordinates equipment calibrations

• Data Entry, Data Analysis and Documentation
o Performs various data entry assignments
o Performs tasks in the computerized maintenance management system (e.g
enters work requests, writes purchase requisitions)
o Coordinates various processes, maintains documents, and records related to process.
o Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
o May perform analysis and review of various assigned transactions

• Other Duties
o Orders and distributes various supplies and other items (i.e
food, badges) and inventories office supplies on a regular basis
o Fills in for Human Resources for time keepings task
o Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

EXPERIENCE:
A minimum of two years of on-the-job experience is required.

EDUCATIONAL LEVEL:
A minimum of a High School degree or equivalent is required.

REQUIRED SKILLS:
Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments
Working knowledge of Microsoft products, especially Excel and Word
Organized, effectively manages time, able to prioritize, and take initiative
Ability to perform both technical and administrative clerical assignments
Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible
Works well with employees of all levels in organization.

PREFERRED SKILLS:
Experience with the computerized maintenance management system SAP

SUPERVISORY/MANAGERIAL RESPONSIBILITIES:
None.

WORK CONDITIONS:
Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice.

PHYSICAL REQUIREMENTS:
Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements
Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential, valid state driver's license and proof of insurance required, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.

ENVIRONMENTAL, HEALTH, & SAFETY RESPONSIBILITIES:
Our primary values at are: We put health and safety first; We care about the environment.
All employees are expected to work safely every day and be safety & environmental leaders
This includes active participation in the following:

• Stops and/or reports any unsafe work or conditions

• Follows safety & environmental policies and procedures

• Supports safety & environmental goals and initiatives

• Participates in safety & environmental meetings, training, emergency drills and hazard recognition programs

• Reports all accidents, injuries and near misses, and participates in associated investigations

• Participates in industrial hygiene, medical surveillance and behavior based safety programs