Administrative Assistant Detox

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 8am- 3:30pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 71000 - 0125 Detoxification This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. Major Responsibilities: 1. Act as the point of contact between the executives and internal/external stakeholders. 2. Receive calls, take messages and route correspondence. 3. Effective communication with clients, peers and other professionals that is sensitive to racial/ethnic/cultural/class backgrounds. 4. Make travel arrangements for management as necessary. 5. Prepare agendas and minutes for meetings. 6. Monitor and order office supplies and research advantageous deals or suppliers. 7. Produce reports, and PowerPoint presentations. 8. Develop and maintain an efficient documentation and filing system. 9. Perform other administrative duties as required. 10. Support front desk when vacant, if necessary. Standard Staffing Level Responsibilities: 1. Complies with established departmental policies, procedures, and objectives. 2. Attends variety of meetings, conferences, seminars as required or directed. 3. Demonstrates use of Quality Improvement in daily operations. 4. Complies with all health and safety regulations and requirements. 5. Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients, and visitors. 6. Maintains, regular, reliable, and predictable attendance. 7. Performs other similar and related duties as required or directed. All responsibilities are essential job functions. II. Position Qualifications: License/Certification/Education: Required: 1. Minimum of a High School Diploma/GED/HiSet or Associates. 2. Satisfactory CORI background check. Preferred: 1. Bachelor's degree preferred. Experience/Skills: Required: 1. Minimum of 2-4 years of related Administrative Assistance experience is required 2. Strong Microsoft Office and computer skills. 3. Strong organizational and time management skills in order to meet deadlines. Preferred: 1. Executive level Administrative Assistance experience is preferred. 2. Experience and/or training in general office procedures 3. Strong verbal and written communication skills. 4. Exhibits strong organizational and time management skills. 5. Problem solving skills. 6. Self-motivated and proactive 7. Ability to multitask and prioritize daily workload 8. Excellent interpersonal skills and professionalism 9. Ability to maintain confidentiality 10. Thorough knowledge of office systems, office management and computer literacy including Microsoft Systems and Electronic Health Records. 11. Proficiency in English, verbal and written Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Department-specific competencies and their measurements will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents. III. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at . We will make every effort to respond to your request for disability assistance as soon as possible.