Administrative Assistant 2

Description:

Remote Monday & Friday; Required onsite Tuesday, Wednesday and Thursday.
M-F 8-5pm; some flexibility as required i.e. 7am-4pm if there are early meetings

Main responsibilities:
â Manage scheduling/calendar for executive(s).
â Draft, review and send communications on behalf of company executive(s).
â Organize and prepare for meetings, including gathering documents and attending to logistics of meetings (room reservations).
â Act as the point of contact among executives, employees, clients, and other external partners.
â Prioritize emails and respond when necessary on behalf of executive.
â Coordinate travel arrangements, including Visa applications.
â Budget and expense reporting.
â Maintain various records and documents for company executive(s).
â Organize team communications and plan events, both internal and off-site.
â Office Management - work closely with Facilities; office assignments, onboarding, HSE, IT, office supply orders, Ariba requests.
Software Knowledge (helpful but not required)
â SAP Ariba
â Teams
â MS
â SharePoint
â Concur

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.