Admin Assistant III/Travel Coordinator

REQ : RQ174160 Requisition Type: Regular Your Impact Own your opportunity to serve as a critical component of our nation's safety and security. Make an impact by using your expertise to protect our country from threats. Job Description Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we'll help advance your career. HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT: AA will be the only contractor working in a high-tempo environment alongside staff officers on the Front Office team
This includes the Chief of Staff and Executive Officer
AA will be the face of the Front Office and must compose themselves in a professional manner at all times and will serve as the main tactical point of contact for the day-to-day management
This will require a positive, energetic, proactive and engaging personality, and the ability to operate in a high-paced office environment while ensuring all tasks are completed correctly and on-time
Must be willing to ask questions, seek guidance from more senior staff, and seek resolution to all tasks in a timely and complete manner
Candidate will be expected to proactively manage the calendars of Chief and Deputy Chief, anticipating schedule conflicts and identifying solutions
Manage the tactical onboarding of new staff and trainees, including submitting access requests and setting up meetings with other staff
The AA will also assist with developing and updating briefing materials and helping with planning and execution of leadership offsite and All-Hands meetings
AA must have good written and verbal communication skills as well as strong customer service skills
The AA will maintain schedule of appointments, coordinate meetings, order office supplies, and follow-up on requirements, bringing them to completion
AA should be highly detail oriented and be able to work with very minimal oversight
AA would be expected to work 1860 hours/yr.
AA should have intermediate knowledge of the following programs: Microsoft Outlook, Word, Excel, PowerPoint, as well as other government databases
No specialized training will be required
AA should be comfortable working in Microsoft Outlook, as a large portion of this position is responsible for managing calendars for Chief and Deputy Chief
AA will be provided on the job training upon arrival to the offic
Previous government experience is not required
Previous experience living or traveling overseas is not required, but would be preferred
As the Front ffice Admin, the AA will have complete edit access for Chief and Deputy Chief on their outlook calendars
They will be responsible for updating the office contact card on a regular basis and will help assist new staff by submitting their access requests before coming onboard
The AA will grant access to the offices with the guidance of the Contracting officer
Responsible for the management of Chief and Deputy Chief calendars and manage their schedules and appointments, coordinate meetings with internal and external stakeholders, and assist with planning, scheduling, organizing, and executive meetings, All-Hands, and Offsites. Also responsible for scheduling and updating ongoing meetings for office Leadership Team (6 people)
Anticipate about 25% of the work in this job will include calendaring
The AA will help Chief of Staff with Planning, scheduling, organizing, and executing quarterly All-Hands, as well as bimonthly Leadership offsites and possible conferences WHAT YOU'LL NEED TO SUCCEED: The position requires an active TS/SCI with Polygraph clearance
HS Diploma and 3 years of relevant experience or equivalent combination of education and experience
Core hours are from 8 am to 4 pm
Candidate must be able to operate in a team environment as well as successfully work on their own
This position is on customer site GDIT IS YOUR PLACE: 401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays Work Requirements .cls-1 fill:none;stroke:;stroke-miterlimit:10;stroke-width:2px Years of Experience 3 + years of related experience may vary based on technical training, certification(s), or degree .cls-2 fill:none;stroke:;stroke-miterlimit:10;stroke-width:2px Certification Travel Required None .cls-3 fill:none;stroke:;stroke-miterlimit:10 Citizenship U.S. Citizenship Required Salary and Benefit Information The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. View information about benefits and our total rewards program. About Our Work We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.