Description:
Job Summary:
The Accounts Payable Professional is responsible for managing and maintaining financial records. Reviews, reconciles invoices, and processes all invoices, bills, vouchers, and/or other check requests for payment. Processes payments via checks, ACH and wire transfers and ensures the proper posting of payments in the AP software program, use of electronic tools to allow fast and efficient processing and ensures accurate record keeping. Contributes to company culture that challenges diversity, appreciates creativity, facilitates innovation, and encourages a safe work environment.
Supervisory Responsibilities:
None
Requirements:
Duties/Responsibilities:
Analyzes accounts payable transactions to ensure compliance with internal controls and accounting policies.
Maintains and reconciles accounts payable and receivable ledger to validate charges and ensure accurate and timely payments.
Utilizes AP data to identify trends, inefficiencies, and opportunities for improvements or cost savings. Analyzes and reports buying patterns, performance indicators, and financial metrics and relays conclusions to management.
Communicates with vendors and customers as needed and investigates and resolves discrepancies in billings and payments.
Collaborates with adjacent departments to streamline processes and recommends improvements to accounts payable policies and procedures.
May be responsible for processing payments and responding to vendor and customer inquiries.
Receives and reviews inventory purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
Matches original inventory invoices to the purchase order(s), bills, and requests for payment with internal purchase orders or check requests. Performs calculations to determine appropriate payment schedules, amounts, and makes modifications as necessary.
Codes, verifies, and electronically enters accounts payable data into QuickBooks with the correct account, department, and period.
Draws, verifies, and posts a high volume of payment checks to appropriate vendors and/or agencies on a weekly and as needed basis.
Follows up on account statements, invoices and other discrepancies pertaining to payment of accounts.
Maintains reports. Enters and balances account data and generates statistical summary reports as required.
Maintains vendor files.
Reconcile corporate credit card statement on a monthly basis. Collect and file the supporting documentation.
Assist with department month-end close process.
Responsible for other duties as assigned by the department manager.
Required Skills/Abilities:
- Account Reconciliation
- Accounts Payable & Receivables
- Data Entry-Keyboarding
- Financial Statements
- Inquiry Research/Response
- Invoice Management
- Invoice Verification
- Resolution
- Receiving & Paying Invoices
- Receiving & Payment Posting
- Payment Processing
- Strong communication and interpersonal skills
- Ability to analyze and solve problems.
- Strong organization skills
- Ethical Conduct
- Thoroughness
- Maintains confidentiality in all aspects of staff and company information.
Education and Experience:
- Associate degree in finance or accounting preferred.
- Two years of accounts payable experience preferred.
- QuickBooks or other ERP accounting software experience.
- Ability to utilize accounting software to perform job responsibilities.
- Excellent computer skills including being proficient in the use of Microsoft programs including Word, Excel, PowerPoint, and Outlook.
- Ability to process computer data, format, and generate reports.
- Outstanding written and oral communication skills up and down the organization.
- Knowledge of standard accounts payable policies, procedures, and regulations.
- Knowledge of purchase orders and related accounts payable documentation.
- Ability to understand and interpret vendor invoices, statements, and other requests for payment.
- Self-motivated and ability to work with minimal supervision. Ability to manage multiple projects simultaneously.
- Ability to manage and prioritize one's own time consistent with the needs of the business.
Physical Requirements:
Prolonged periods sitting/standing, performing repetitive actions that may entail bending, stooping, twisting, lifting, reaching, pushing, and pulling.
Must be able to lift, push or pull 25 to 50 pounds of force occasionally, and/or 10 to 20 pounds consistently.
Visual acuity is necessary to perform job tasks safely and effectively.
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