Department
Accounting
Work Year Calendar and Hours
- 12-month position (260 days/year), 7 hours per day
- Daily Work Hours: TBD
For more information about employee benefits please go to:
Salary
- Support Salary Scale Grade S14: $31.89 per hour; starting
Under the Fair Labor and Standards Act this position is non-exempt from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System.
Role
The Billing and Asset Tracking Associate reports to the Accounts Receivable Specialist and is responsible for providing financial, administrative and clerical services. This includes processing/monitoring invoices and asset records, while providing these services in an effective and efficient manner to ensure that the financial records are accurate.
Essential Functions
Reporting directly to the Accounting Manager, the Accounts Receivable Specialist performs the following duties:
- Researches and resolves problems or issues associated with the processing of billing and accounts receivable for the FCPS system using experience and judgment.
- Coordinates the billing process with other departments and schools to ensure invoicing is completed in accordance with applicable Board of Education policies and regulations.
- Supervises and evaluates assigned accounting associates and assists in the prioritization of workload.
- Coordinates work on capital and sensitive assets.
- Oversees annual asset inventory processes and maintains a written record of inventories of assets.
- Maintains financial records as required by policy and law, including providing financial records for audits.
- Handles highly confidential information.
- Answers complex inquiries from employees, administrators, outside agencies, vendors and others.
- Checks aging reports for accuracy and reconciliation while researching and implementing improvements to the billing process.
- Sends statements to outstanding customers and makes daily collection calls, when necessary.
- Makes recommendations for accounts to send to collections.
- Identifies and executes the necessary process for adjustments or write-offs.
- Conducts invoicing analysis and maintains information regarding the cost of invoicing.
- Serves on implementation teams and special committees as needed, including serving as a member to determine pricing, policies, and resolve issues.
- Attends both internal and outside training sessions to keep current in new technologies, policies and procedures.
Overtime hours may be required.
Knowledge, Skills, & Abilities
The following knowledge, skills and abilities detailed below will make a candidate successful in this position:
- Excellent organizational skills and time management skills.
- Proficiency in Microsoft Office applications.
- Ability to interact with the public and FCPS staff with significant diplomacy, poise, a positive attitude and spirit of cooperation.
- Proficient skills in computerized accounts receivable and billing applications.
- Demonstrated ability to communicate clearly, concisely in both oral and written form.
- Reports promptly for work, utilizes time wisely, and maintains an acceptable attendance pattern.
- Capable of performing the essential functions of the position with or without reasonable accommodations.
- Familiarity with the FCPS policies, procedures, goals and programs.
Required Qualifications
- Associate Degree from an accredited college or university in Accounting or Business or a combination of experience and training (Note: A BS Degree in Accounting or Business or a related subject may be substituted for two years of the required experience.)
- Five (5) years Full time accounting or accounts receivable related experience.
Physical Requirements
- Irregular hours depending on services needs and other designated times.
- Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone and in addressing groups.
- Ability to maintain emotional control under stress.
- Ability to spend long hours sitting.
- Ability to reach with hands and arms.
- Sufficient manual dexterity to grasp, handle, manipulate, and/or feel objects and use office technology.
- Sufficient mobility to move about the work area.
- Sufficient vision to read and comprehend printed materials, see distant objects with clarity, and identify and distinguish objects.
- Sufficient hearing to hear and comprehend conversations in person and on the telephone as well as distinguish sounds up to twenty (20) feet.
- Occasionally climb or balance.
- Occasionally stoop, kneel, crouch, or crawl.
- Occasionally lift fifteen (15) pounds.
- Essential personnel and required to work in the office.
Work Environment
Moderate noise (examples: office environment with computers, printers, and telephones; regular conversations within offices, cubicles, hallways, and conference rooms; meetings one-on-one, in small groups, and large settings, etc.).
Preferred Qualifications
- Previous work experience in PeopleSoft Accounts Receivable Applications.
- Previous work experience in a public education or government setting.
- Previous work experience in a supervisory capacity.
- Previous experience in Microsoft Office Suite and Google Suite applications.
FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER
THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT'S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.