Accounts Receivable Specialist

Ensure all company policies and controls are being followed, including obtaining approvals or obtaining supporting documentation. Ensure all invoices are reviewed, approved, coded, and issued in a timely manner. Work with the customers on questions or inquiries they have. Process all third-party contract forms in a timely manner to ensure deadlines are met for payments. Provide statements to the customers routinely to make sure they have all invoices recorded. Prepare an open receivable list for review and discussion with the Controller. Process all deposits/receipts; checks, ACH, credit card, etc. into the system and apply to the appropriate invoices. Record all credits timely. Issue reports to internal staff when needed.

Duties/Responsibilities:

Process all invoices timely and accurately

Obtain all pay apps from sales team before deadlines

Communicate with customers for rental extensions, collections or to answer any question.

Complete 3rd party billings on their system when applicable.

Process credit card receipts and apply payments timely and match to invoices correctly

Follow up on all credits and process as requested

Prepare any refund support and issue accordingly.

Send aging report to sales staff and statements to customers at least monthly

Required Skills/Abilities:

Work schedule of 7:30 am to 4:30 pm

Excellent verbal and written communication skills

Excellent interpersonal skills

Bi-lingual (Spanish/English) not necessary but would be a plus

Proficient in Microsoft Office Suite or related software

Use of office 365 calendar management a plus

Excellent organizational skills and attention to detail

Good understanding of clerical procedures and systems such as recordkeeping and filing.

Ability to work independently, but not afraid to ask for help when unclear on new tasks

Knowledge or experience with SAGE100 a plus

Experience with AIA billing methods

Two to five years of experience in a construction inside office role.