Accounts Receivable/Payable Coordinator

JOB DESCRIPTION:

Assignment Details:

School/Division

Brown University/Bookstore

Department Name

Brown Bookstore/Campus Shop

Job Title

AR/AP Coordinator

Job Description

We are looking for an Accounts Payable and Receivable Clerk to match receiving and/or return records with vendor invoices and/or credit memos. This position is responsible for daily sales processing; such as resolve POS errors, post and transmit daily sales and departmental charges, flash report, over/short report and sales tax report. This position is responsible for posting and transmitting files to Workday. The responsibilities will track and resolve differences in vendor invoices and credits ensuring accuracy in inventory records and AP/AR records. The person will balance vendor statement with Workday records and will maintain the collection of aged receivables and communication with our internal purchasing departments regarding use of existing non-refundable credit from vendors. This position also assists buyers and bookstore management in identifying and resolving negative on-hand and other inventory inconsistencies. They will be adjusting pricing, unit and other discrepancies. Lastly, they will be responsible for all general office responsibilities such as communicating via telephone and email, record keeping and filing.

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Work Location:

Position Classification: Onsite, Hybrid and Remote

Onsite-100%

Parking: on street, meters, free spots near Hope street

Additional Important Details:

Is this a new role or a backfill?

New

What is the reason/justification for this need?

Need temp help

What is the estimated duration for this business need?

6 months

FLSA: exempt or non-exempt?

Non-exempt

What is the desired Start Date?

March 25th

What is the expected End Date?

6 months from start

What are the daily hours (schedule) for this role? (i.e.: 9-5, 8-5)? If part time/per diem, please specify approximately how many hours.

9-5 Monday - Friday

Job Requirements:

Type of experience needed?

Must be highly proficient in Excel. Experience with Workday preferred. Knowledge of accounting and general business office work; email, recording keeping and filing.

Number of years of experience needed?

3-5 years

Minimum education requirement?

AS Accounting degree or equivalent experience

Job Responsibilities:

Are there any specific tools the resource will need to know how to use?

Google suite, MS office

Excel: intermediate to advanced

Will need to do reporting

What is the ideal personality for someone in this role?

Good communicator

Must the resource be bilingual? If so, in what language?

No

Provide the TOP 3 must have skills?

Excel, typing, computer literate.

Which skills are nice to haves ?

People skills, time management and self-motivation.

Any Additional Information?

Department will train associate on workday, reporting, etc.