I am with an accounting search firm, and I am working with an organization looking to hire an AP Lead. This is with a well-known organization with room for growth as time goes on. They have a great work-life balance and work on a hybrid schedule.
Responsibilities:
- Lead day-to-day operations in the Accounts Payable department.
- Execute the month-end close with sub-ledgers, encompassing journal entries and reporting within established deadlines.
- Act as the primary point of contact for Accounts Payable issues.
- Make decisions on how to address issues and formulate plans for resolution.
- Disseminate information to team members and stakeholders.
- Ensure that significant issues are escalated to Management for resolution.
- Utilize the automated invoice and scanning system to approve invoices for payment and scrutinize batch activity for accuracy.
- Strategize and implement vendor payments in accordance with the monthly calendar, reviewing reports to guarantee timely and accurate processing. Communicate disbursement activity to SI and review aged activity.
- Handle banking transactions, including Wire/EFT payments.
- Manage vendor maintenance, encompassing review and documentation.
- Conduct the annual 1099 review, involving editing, updating, and submitting files.
- Maintain up-to-date and accurate procedures for assigned areas.
- Assist in preparing monthly reports and tackling special projects assigned by the manager, including quarterly Supplier Diversity reporting.
- Manage quarterly Unmatched Receipts deletions and conduct analyses.
- Prepare E-Commerce stock transfer transactions.
- Serve as a backup for all Accounts Payable-related activities.
- Prepare audit requirements for Accounts Payable activity.
Qualifications:
- High School diploma and 5-10 years of related experience and training are required.
- Possess extensive knowledge of accounts payable practices, generally accepted accounting policies and procedures, and sound internal control practices essential for preparing and processing vendor payments.
- Demonstrate the ability to independently handle assignments using conventional methods and techniques.
- Showcase experience in developing effective processes and procedures.
- Exhibit proficiency with Microsoft Office applications and accounts payable computerized accounting systems.
- Display strong communication, customer service, and organizational skills.
- Demonstrate analytical skills and the ability to manage multiple priorities.
- Possess strong computer proficiency in Microsoft programs, including Word and Excel.
- Exhibit excellent customer service skills.
- Display meticulous attention to detail, along with reliability, accuracy, and timeliness in performing responsibilities.
- Demonstrate the ability to establish and maintain effective relationships with staff at all levels to resolve problems and provide advice and assistance.