Accounts Payable Specialist

Description:

For over 30 years, Schill Grounds Management has provided award-winning commercial landscaping services. Ranked in landscape companies, we continue to grow through acquisition and organically. With over 20 locations, we service customers all across Ohio, in Ontario, Canada, Eastern Pennsylvania, and Indiana. Come join our growing team onsite in our Westlake, Ohio office.

The Accounts Payable Specialist is responsible for accounts payable, invoice entry for job cost, and processing payments for subcontractors. All employees are expected to carry out the company's Purpose and Core Values.

As an Accounts Payable Specialist at Schill Grounds Management, you must be able to perform the following essential functions of the job:

Support periodic vendor payment cycles to include pulling invoices, preparing checks, assembling checks, stuffing envelopes, processing electronic payments, and timely mailing.
Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data into the company's accounting systems.
Scan/upload vendor invoices into accounting systems for paperless environment.
Add, update, and obtain vendor payment information to enter in the accounting system.
Reconcile payable reports each month to confirm that all amounts paid were accurate.
Process timely and accurate payment to subcontractors and independent contractors.
Communicate with vendors about purchase orders and invoices to ensure accurate payment.
Research and resolve vendor invoice and payment issues.
Create and track vendor credits to ensure all credits are received and applied against vendor payments.
Maintain accounts payable files to include filing, updating folders, etc.
Demonstrate continuous effort to improve operation, accuracy, timeliness, efficiency, and produce a reduction in errors.
Provide special projects analysis as determined by management.
Establish priorities for completing own work while staying on a focused, efficient path for achieving results.
Act as business ambassador and present a positive image of the company.
Follow all company policies and procedures.
Perform any other duties as assigned.

JOB SKILLS AND PERSONAL CHARACTERISTICS

Solid understanding of a procure to pay cycle and how to take steps to improve it.
Must demonstrate a high degree of accuracy with data entry and payment processing.
Must be detail oriented, organized, and able to prioritize work accordingly.
Professional, friendly, and assertive when interacting with internal and external parties.
Must be able to discuss difficult vendor issues with internal parties and our suppliers with the goal of reaching an amicable solution.
Must have the ability to work independently with little supervision.

Requirements:

High School Diploma, or equivalent, required.

Associate's degree in accounting or higher preferred.

2-4 years of experience in Accounts Payable preferred.

Supply chain experience is a plus.

Advanced knowledge of Microsoft Office products (Word, Excel, Outlook, etc.)

Experience with middle market accounting software required - experience in Aspire Landscaping and Acumatica Accounting software is a plus.

Must have a solid understanding of basic bookkeeping and accounting principles.

Proven ability to calculate, post, and manage accounting figures and financial records.