Accounts Payable Specialist

Overview: Our client is seeking a detail-oriented and organized Accounts Payable Specialist to join their construction team. The ideal candidate will have a strong background in accounts payable processes, particularly within the construction industry.

Responsibilities for Accounts Payable Specialist:

1. Invoice Processing:

   • Receive, review, and process invoices for construction materials, subcontractor services, and other project-related expenses.
   • Verify the accuracy of invoice details, including quantities, prices, and terms, against purchase orders and contracts.
   • Obtain necessary approvals and coding for invoice entries, ensuring adherence to company policies and procedures.

2. Vendor Management:

   • Maintain vendor accounts, including accurate contact information, payment terms, and W-9 forms.
   • Communicate with vendors regarding invoice discrepancies, payment inquiries, and other related matters in a professional and timely manner.
   • Negotiate payment terms with vendors to optimize cash flow and maintain positive relationships.

3. Payment Processing:

   • Prepare and process payments to vendors via check, electronic funds transfer (EFT), or other approved methods.
   • Match payments with supporting documentation and reconcile accounts payable transactions to ensure accuracy.
   • Monitor payment deadlines and take proactive steps to avoid late payments or penalties.

4. Expense Reporting:

   • Reconcile employee expense reports, ensuring compliance with company policies and proper documentation.
   • Process reimbursement payments for employee expenses in a timely manner.

5. Documentation and Record Keeping:

   • Maintain organized and accurate records of accounts payable transactions, including invoices, payment approvals, and vendor correspondence.
   • Assist with month-end and year-end closing processes, including account reconciliations and accruals.

Qualifications for Accounts Payable Specialist:

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2 years of experience in accounts payable in the construction industry.
• Proficiency in accounting software (e.g., SAP, Oracle, etc.) and Microsoft Excel.
• Strong understanding of accounts payable processes, including invoice processing, payment methods, and vendor management.
• Excellent attention to detail and accuracy in data entry and record keeping.
• Effective communication skills, with the ability to interact professionally with vendors and internal stakeholders.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Knowledge of relevant regulatory requirements and accounting principles.
• Experience with construction-specific accounting software is a plus.