Precipart, located in Farmingdale, NY, is looking to hire an Accounts Payable Specialist who is demonstrates attention to detail and accuracy. As the primary Accounts Payable Specialist, you will coordinate all accounts payable operations at Precipart. Your responsibilities include managing data entry, processing payments for approval, and providing backup to the Accounts Receivable Specialist when necessary.
ESSENTIAL FUNCTIONS
- Process incoming Accounts Payable invoices against open purchase orders receipts using the 3 - way match process ensuring charges are being assigned to proper expense accounts on P&L. This process includes identifying vendor, invoice number, quantity invoiced vs. quantity received, correct pricing against purchase order and entry into computer system.
- Handle all Accounts Payable functions:
- Generate and present list of outstanding bills to the Director, Accounting Services for approval
- Generate payment files using a variety of methods including checks, ACH payments, International and domestic wire transfers for approval, signature, and distribution
- When necessary, liaison with purchasing department to resolve any order discrepancies on any outstanding bills for payment to maintain positive relationships with vendors
- Update cash book disbursements reflecting accurate daily balance.
- Monitor and reconcile accounts
- Collaborate with Purchasing team to review and resolve invoice discrepancies
- Manage and maintain vendor accounts and respond to vendor inquiries
- Process refunds from vendors/customers
- Audit and process travel and expense reports
- Assist in processing of W-9s and 1099s
- Support with general accounting responsibilities
- Perform bookkeeping operations as needed
- Backup to Accounts Receivable Specialist function, as needed.
- Responsible for conforming with the company's quality management system requirements, as well as contributing to its overall effectiveness, and the ultimate goals of customer satisfaction, product compliance and ethical practices/behavior.
REQUIRED EXPERIENCE / SKILLS / EDUCATION
- 3+ years related experience
- Proficient Microsoft Office Suite with an emphasis using Excel and Word
- Excellent attention to detail, problem solving, conflict resolution, and decision-making skills
- Strong time management and organizational skills with the ability to prioritize competing tasks
- Excellent interpersonal skills, with the ability to communicate, verbally and written, effectively with team members and cross-functionally
- Values treating people well, has an empathetic approach and mindset, is ambitious and strives for personal and collective excellence, supports diversity and inclusion, and has a positive outlook and attitude.
PAY RANGE: $25.00 to $28.00 an hour
WHAT WE'LL OFFER YOU IN RETURN
- Base salary plus incentive program
- Paid time off (TOB, holidays, parental leave)
- Medical, dental, vision insurance
- Flexible Spending Account
- Health Savings Plan
- Life insurance, enhanced short term and long-term disability insurance and other voluntary insurance plans
- 401k Profit sharing plan
- Tuition Reimbursement
- Employee Referral Bonus
- National Employee Assistance Program
- 529 College Savings Program
- Professional development and training
- Brand new, modern workspace and manufacturing facilities
- Company events and outings, from Employee Appreciation Day to professional sports games
- Stable organization with opportunities for future growth within the company
ABOUT PRECIPART:
Precipart engineers, designs and manufactures high precision custom solutions for the world's leading companies in the Medical, Aerospace and Industrial markets. We act as a partner across your entire manufacturing process by engineering precision gears, mechanical components, assemblies and motion control solutions, as well as delivering end-to-end capabilities and more. With offices in Switzerland, the U.S. and U.K, we are here to help you "engineer possible".