Accounts Payable Specialist III

Under direct supervision, this Accounts Payable Specialist is responsible for preparing and processing full-cycle accounts payable. The Accounts Payable Specialist will work with the finance team to ensure that timely and accurate financial reporting is completed every month.

• The Accounts Payable Specialist is responsible for full-cycle Accounts Payable (A/P) including, but not limited to:
• Verifying and processing A/P invoices with a large emphasis on expense reports and timecards.
• Perform weekly check runs.
• Scan and file A/P vouchers with supporting documentation.

• Responsible for understanding and enforcing travel policy when reviewing and inputting employee expense reports.

• Responsible for balance sheet account reconciliations in Excel.

• Prepare monthly, quarterly, and year-end close out reports and projects.

• Responsible for calculating, reconciling, and processing 1099 forms at end of calendar year. In addition, the Accounts Payable Specialist will have the ability, throughout the year, to track collection of W-9's and understand and track what expenses should be recorded on a 1099 form.

• Discern the differences between an expense, asset, fixed asset, and the period for recognition according to Generally Accepted Accounting Principles (GAAP) and to code vouchers appropriately.

• Recognize a direct vs. indirect expense and code voucher appropriately.

• Responsible for recognizing miscoded projects and making inquiries to resolve.

• Ability to ask questions and make informed decisions.

• Project deadlines may necessitate occasional extended work hours.
• Represent HSAG in a professional manner, at all times.

Compensation: $24.00-$28.00/hour - DOE