Accounts Payable Rep I

Job Title: Accounts Payable Rep I

Job Location: Lincoln, RI 02865. Onsite

Job Duration: 7 Months Contract with possibility of extension

Shift Time: Standard office hours.

Pay range: $17.50/hr. on W2

Position Purpose:

Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers.

Responsibilities:

Open, sort, date stamp incoming mail, and match invoices with receivers accurately and timely.

Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and backup support. Correct any error noted to ensure the accuracy of payment.

Data input vendor invoices, debit, and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approved batches to post to AP.

Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discounts, and receiving to ensure proper recognition of liability and payment.

Prepare checks for mailing and overnight delivery.

Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to a supplier.

Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.

Performs other relevant job duties as required.

Requirements

High school graduate or equivalent or any satisfactory combination of experience and training that demonstrates the knowledge, skills, and abilities to perform duties.

One year of experience in accounts payable processing.

System Implementation Preferred.