Accounts Payable

Position Type:
Secretarial/Clerical/Accounts Payable

Date Posted:
3/20/2024

Location:
Douglas

Date Available:
IMMEDIATELY

Closing Date:
Open until filled

District:
Douglas School District - website DOUGLAS SCHOOL DISTRICT 51-1

BOOKKEEPER/ACCOUNTS PAYABLE (12-Months)
POSTION AVAILABLE IMMEDIATELY
$19.70-$24.20/HR

Locator:
POSITION TITLE & DETAILS

TITLE

BOOKKEEPER I/ACCOUNTS PAYABLE

MINIMUM REQUIREMENTS

EDUCATION

• High School diploma

QUALIFICATIONS

• Above average skills in record keeping
• Excellent organizational skills
• Maintain confidentiality
• Ability to assume responsibility without direct supervision

WORK EXPERIENCE

• Experience in two or more areas of accounting, auditing, data processing and financial reporting.

DUTIES AND RESPONSIBILITIES

• Supervises all major accounting functions for the district accounts payable ensuring conformity with state established accounting system, statutes and regulations.
• Reviews appropriate purchase orders for proper account numbers and processes same expeditiously.
• Checks invoices for accuracy and prepares purchase orders for payment.
• Maintains Central Office cash revolving.
• Receipts money for appropriate fund and prepare deposit at least weekly. Takes deposits prepared by another bookkeeper to the bank.
• Prepares appropriate monthly bank reconciliations.
• Prepares appropriate financial statements for board review.
• Balances and distributes appropriate monthly reports.
• Prepares journal entries and updates the general ledger for appropriated district funds.
• Maintains equipment inventory on district computer system.
• Maintains workmen's compensation files for the district.
• Assists with school district election.
• Maintains fixed asset files. Records changes in log and makes appropriate entries in General Ledger.
• Works in coordination with Bookkeeper I/Payroll on annual notifications, 403(b) items; and FMLA letters and other items as necessary.
• Aids in the preparation of the state annual financial report.
• Works closely and cooperatively with independent auditors.
• Establishes, appraises or improves financial procedures.
• Complies with, interprets and implements district policies.
• Suggests policy development ideas to supervisor.
• Maintains up-to-date procedure manual.
• Creates an atmosphere conducive to a professional office.
• Establishes a professional working relationship with district administrative units, district employees and companies doing business with the district.
• Provides for his/her own professional growth.
• Perform other duties as judgment dictates or as assigned by the Business Manager.