Accounting Assistant

Western Specialty Contractors has grown to become the nation's largest specialty contractor in its field. We celebrate being in business for over 106 years and counting.

We specialize in masonry and concrete restoration as well as preventative waterproofing of buildings and structures. We have offices across the country and our Sealants department in St. Louis, MO has an opportunity available for an Accounting Assistant.

POSITION PURPOSE

The Accounting Assistant is responsible for accounting and administrative functions for Sealants.

DUTIES & RESPONSIBILITIES

All AP/AR Functions in Quickbooks

Back up for scanning payables and other documents into QuickBooks

Assist in maintaining electronic filing systems, as needed

Month-end close out process - As needed pull all month-end reports and confirm complete (unbilled expenses and old PO's); keep physical folders up to date (customer dropship and stock)

Assist in vendor and/or customer discrepancies; research and pull all documentation for any issues that arise

Assist Home Office with reports requested for YE audit

Weekly check run/banking upload and posting payments

Monthly bank reconciliations

Back up for converting Sales Orders to invoices for warehouse shipments

Back up answer incoming phone calls and route to appropriate personnel

As needed, pick up incoming mail from upstairs

Assist in creating purchasing and sales reports as needed

Assist in physical inventory

Participate in year-end closeout

Miscellaneous other administrative tasks as requested

Assist with follow-ups on Vendor and Customer on orders for status, tracking, and discrepancies

Maintain quality relationships with Western Branch personnel and outside customers

Assist in resolving vendor and customer issues with products and/or delivery

Back up for Promotional Item /Apparel selection and ordering

Requirements

High School diploma or equivalent

Warehouse and Customer Service experience is a plus

Experience in construction products or similar industry preferred

Strong employee relations, interpersonal and verbal/written communication skills

Strong computer skills and strong problem-solving skills are essential

Proficient in Microsoft Office and Quick Books

Strong written and verbal communication skills are essential

General understanding of accounting and/or bookkeeping principles is a plus

Ability to handle several projects simultaneously and work independently

Ability to work with all levels of employees and varied customer base

One+ years of general office experience preferred

Ability to lift 25 lbs

Benefits

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Short Term & Long Term Disability

Training & Development

Wellness Resources

Family Leave (Maternity)