Accounting Assistant

Accounting Assistant

Expanding International distribution company is looking to add an Accounting/Office Assistant. This is a newly created position due to growth with the company in their South Charlotte office. Logistics experience is a big plus

This position is a located in South Charlotte, NC with an hourly pay range of $22-25/hr. This is a contract to hire position.

Duties

Enter Commercial Invoices in QuickBooks

Assist with accounts receivable, billing and accounts payable

Prepare Declaration of Manufacturing forms

Prepare Allocation worksheets for necessary shipments

Send required docs to customer, clearing agent and trucker

Send original Bills of Lading (BOL) via FedEx to SSL or freight forwarder

Keep customer information spreadsheet updated and current to include employee changes, trucker changes, etc.

Keep Shipment requirement spreadsheet updated and current

Purchase orders and Pro Forma Invoice processing

Prepare and send Sales Confirmation to customers

Track deliveries and invoice customers using QuickBooks, entering data for each invoice in appropriate spreadsheets:

Monthly Sales Register

Shipment requirement

Shipment allocation sheet

Consignment spreadsheets

Warehouse spreadsheet

Calculate current import duty charges and update Duty Spreadsheet

Experience and Skills required:

Under-graduate degree with 3+years' experience in office administration

2 years of accounting operations experience

Logistics experience is a big plus

Ability to work independently with customers, truckers, shipping lines, etc.

Organizational and coordination abilities

Excellent communication, interpersonal skills with team orientation

Ability to work well in a fast-paced environment

Should be Computer-savvy with ability to work on MS Office specifically Excel

Knowledge of QuickBooks

Key Skills:

Administrative

Billing

Accounts receivable

Accounts payable

Office Assistant

QuickBooks

Accounting

Administration

Logistics

Bachelor's Degree Requirement: No