Accounting Agent

Job Description

Major Duties and Responsibilities

Setup and maintain Service Provider account in exp.o GCI.

Record payable header in exp.o Accounting system upon receipt and distribute to Internal Staff for allocation details.

Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision.

Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.

Schedule and prepare payments in exp.o Accounting system and the Banking system.

Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).

Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.

Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.

Support Accounting Department with miscellaneous projects and assignments.

Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.

Responsible for ensuring all of their accounts invoices are sent out timely.

Follow on invoices and escalate as needed

Communicate issues to billing departments and record clear collection notes.