Account Specialist

Job Description

Compiles and sorts documents, routes invoices to the appropriate individual for review and approval.

Electronically files accounting support documentation in a timely manner Prepares vouchers, invoices, checks, account statements, reports, and other records.

Reviews all documentation for accuracy Ensures accurate and timely entry and processing of invoices and manual checks.

Reconciles monthly general ledger accounts.

Ensures proper approvals for all payments prior to payment execution.

Provides entry support for the forecasting process Payments.

Record participant related voucher payments in all required databases in a timely manner Accounts Payable.

Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding Funding Purchase Card reconciliation.

Assist Project Accountant as needed Local Checking Account.

Review requests for accuracy, enter the participants and expenses in QuickBooks (or equivalent software), print checks, upload request, acquire needed signatures of authorized manager(s) and mail checks as directed Backup Documentation.

Gather, organize and review all monthly invoice backup documentation for accuracy and deliver to as required Monthly Close.

This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled Standard Operating Procedures.

Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested Timekeeper.

Review Time Detail Report, enter punch corrections, identify corrections needed for final payroll processing and communicate that to leadership team for all team members Secure Payroll Approval.

Obtain final approval of payroll from supported Project Director(s) and submit to corporate for processing Backup Documentation.

File all payroll related documentation in an organized manner and provide for internal and external audits and reviews, as requested Standard Operating Procedures.

Develop payroll support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s), as requested.